Know a job's margin while you can still fix it.
We set up budgets, purchase orders, bills and job costing in Buildertrend on a solid financial foundation, so you see where every job stands before closeout, not after.
- Budgets from your estimatesWk 1
- Purchase orders and billsWk 2
- Change orders on the invoiceWk 3
- Job costing by cost codeWk 4
- Work in progress reportingWk 5
- Monthly review rhythmWk 6
Most contractors find out a job lost money after the final invoice. By then the overruns, the unbilled change orders and the materials charged to the wrong job are already history.
Financial management in Buildertrend starts with the foundation: a clean cost code structure, budgets that come straight from your estimates, and purchase orders and bills that land on the right job. From there, your job costing and reports become something you can act on every week instead of a spreadsheet you rebuild at year end.
Signs you need this.
You learn about losses at closeout
No live budget versus actual means overruns stay hidden until it's too late.
Change orders don't get billed
Extra work gets approved on the jobsite and never makes it to the invoice.
Materials land on the wrong job
Receipts and bills get coded to whatever job was open, so every report is off.
Cash flow is a guess
Draws, deposits and payments aren't tracked in one place, so you plan around your bank balance.
What we set up for you.
- Budgets generated from your estimates
- Purchase order and bill workflow
- Change orders that flow onto the next invoice
- Job costing by cost code
- Work in progress and budget versus actual reports
- Draw and payment schedules
- A weekly and monthly financial review routine
How it works.
Audit the numbers
We look at how money moves today, from estimate to final payment.
Build the foundation
Cost codes, budgets and the QuickBooks connection, set up to support each other.
Set up the workflow
Purchase orders, bills, change orders and invoices, each with a clear owner.
Report and review
Reports you can read in five minutes, and a routine to review them.
“Andrew sat down with us twice a week and walked us through the estimating process. It was exactly what we needed. His knowledge of technology and his background in construction is a unique niche. I highly recommend his services to all contractors using construction management software.”Vern R., Ridge Construction Inc., Denver, CO
Financial Management questions.
Is this the same as bookkeeping?
No. Financial management is how your jobs are budgeted, tracked and reported. Bookkeeping is recording the transactions. We offer both, and they work best together.
Can you build budgets from our existing estimates?
Yes. When estimates and budgets share the same cost codes, the budget is generated from the estimate with no retyping.
Which reports should we look at every week?
Usually budget versus actual by job, unbilled change orders and upcoming payments. We set them up and show you how to read them.
Do you help with cost estimation?
Yes. We walk teams through their estimating process in Buildertrend so estimates, budgets and job costing all connect.
From the blog
Buildertrend and QuickBooks: set up the integration so job costing matches your books
Why the Buildertrend QuickBooks sync breaks, what to clean up before you connect, and how to test it so your job costing and your books finally agree.
Read the article, 3 min Client managementSelections and change orders in Buildertrend: stop losing money in the gap
How builders and remodelers use Buildertrend selections, allowances and change orders to get decisions in writing, keep the schedule moving and bill for every change.
Read the article, 3 min OperationsConstruction operations systems: what a growing remodeler needs in place
The six operating systems every growing builder or remodeler needs, from lead to contract through job costing and closeout, and the signs you've outgrown the whiteboard.
Read the article, 3 minPairs well with.
Find out what your system is missing.
Book a free 15 minute call. If it's a fit, your discovery call includes a complimentary audit of your Buildertrend account.